Setting up a Congressional Meeting

Members of Baltic-American community meeting with staff from Senator Tina Smith's office

You want to set up a meeting with the office of your member of Congress (MoC)? That’s great! What you are doing is really amazing.

So let’s get started. Note that if you’re intimidated now, you may surprise yourself in the end with how easy this is.

You will likely want to organize a meeting with a staff member for your MoC. Staffers specialize in issues and therefore are usually the best resource for constituents. For House staff, you may be able to find the staffer’s contact information here.

Here on, there is a “contact” button for each MoC on their page. That button leads you to a form or email to fill out to organize a meeting.

Tips for filling out the form:

  • Pick a specific date, at least 2 weeks away.
  • Mention that you are a constituent. To prove this, write your address.
  • Mention which issues you would like to discuss.
  • Mention that you would like to meet with a foreign policy staffer.
  • Invite a few friends!

If you do not hear back after about 3 business days, it may be prudent to submit another request. If, after another attempt, there is no response, then call the office directly. Congress receives a lot of communication, so it may very well be that your request was lost. If this is the case, calmly explain that you submitted requests, hadn’t heard back, but would still like to schedule a meeting.

If you would still like more information on scheduling a meeting, please do not hesitate to contact Vytas Aukstuolis at Vytas is a friendly face who helped in the collaboration of setting up over 100 meetings for Baltic-American constituents during Baltic advocacy days on Capitol Hill. He would gladly walk you through all parts of the process of setting up a meeting.

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